Job TitleAdministrative Support Associate IRequisition NumberRE49726Working TitleDepartment Name8G010:Educational Leadership StudiesWork LocationLexington, KYGrade Level41Salary Range$15.83-25.30/hourType of PositionStaffPosition Time Status Full-TimeRequired Education
AA
Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
Requires handling of light-weight objects up to 10 pounds, and some standing or walking.
Shift
Monday – Friday, 8:00 am – 4:30 pm.
Job Summary
The University of Kentucky, Department of Educational Leadership Studies is seeking an Administrative Support Associate I to provide administrative and clerical assistance to the department chair and faculty.
Key position responsibilities include but are not limited to the following:
- Entering department courses in SAP Campus Management
- Maintaining department records
- Preparing departmental reports
- Maintaining department budget (Includes all funding sources (i.e.: state, gift, grants, income, etc.) and required payroll spreadsheets
- Providing ad-hoc reporting to chair/director and faculty
- Maintaining an accurate and up-to-date record maintenance to assist in the reconciliation process
- Managing faculty effort allocation (DOE) within Effort Planning System
- Placing office supply orders for the department
Additionally, this position is responsible for processing cash/check, collaborating with fiscal team to originate, preparing and processing UK financial forms such as SAG, PRD, JV, etc., managing PRD and SRM payments to ensure accuracy and compliance with policy, collaborating with budget analysts regarding sending new invitations to vendors using Payment Works system and monitor workflow, using Concur System to process travel for the department, and maintaining and reconciling the office procurement card and purchases according to University standards through the Concur System.
Skills / Knowledge / Abilities
Microsoft Office, SAP, Campus Management, SRM, PRD, HR, Tableau, Procard/Concur
Does this position have supervisory responsibilities? NoPreferred Education/ExperienceDeadline to Apply04/08/2025Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Required fields are indicated with an asterisk (*).
Equal employment opportunity, including veterans and individuals with disabilities.
