2025-01-17
Clemson University
Other
/yr
employee
contract
Clemson
South Carolina
29631
United States
Clemson University
Job ID:109509
Location:Clemson University
Full/Part Time:Full-Time
Regular/Temporary:Regular
JOB SUMMARY:
Provides administrative support to the Department of Veterinary Medicine and Sciences (DVMS) in the Harvey S. Peeler Jr. College of Veterinary Medicine. Plans, organizes, and directs a variety of complex administrative duties for the DVMS Department Chair. Performs other duties as assigned.
JOB DUTIES:
50% - Essential - Faculty Support:
Prepare and maintain specialized records, establish and provide consultation on faculty personnel practices and administrative policies and procedures. Coordinate faculty credentialing with CVM HR Personnel Business Manager. Coordinate the annual Tenure, Promotion and Reappointment process for the Department Chair. Ensure compliance with Provost Academic Affairs Dates and Deadlines (Sabbatical deadlines, Tenure and Promotions Reviews, Promotions, & Annual Reviews). Create and maintain faculty hiring, reappointment, sabbatical graduate faculty status and tenure records.
30% - Essential - Administrative Support:
Serves as administrative central point-of-contact for Department Chair, Clemson administrators, and staff. Makes independent decisions regarding action required and routes to appropriate personnel. Establishes and manages calendars and gathers materials in preparation for meetings. Reviews schedules with Department Chair and provides updates on pertinent office information while on travel. Types confidential letters, memos, reports, agendas, and evaluation summaries. Prepares, edits, and disseminates meeting minutes and calendar invites. Develops and maintains paper and electronic filing system for supported offices.
20% - Essential - Event and Travel Coordination:
Schedules and secures travel arrangements for Department Chair both in and outside of the state. Serves as Concur delegate and provides coordination support in preparation of travel logistics and documentation. Coordinates meetings and visits with stakeholders both within and outside of Clemson, both on and off campus.
MINIMUM REQUIREMENTS:
Education - High School or Equivalent - Relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Work Experience - 1+ years of experience in administrative and business support.
PREFERRED REQUIREMENTS:
Education - Bachelor's degree in business administration or related field
Work Experience - 1 to 3 years of experience in higher education administrative support is preferred.
RESPONSIBILITIES:
JOB KNOWLEDGE
Comprehensive Job Knowledge - Comprehensive knowledge of theories and practices and ability to use in complex, difficult and/or unprecedented situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.
PHYSICAL REQUIREMENTS:
Education - Bachelor's degree in business administration or related field
Work Experience - 1 to 3 years of experience in higher education administrative support is preferred.
WORKING CONDITIONS:
Overnight Travel - 5%
WORK SCHEDULE:
Standard Hours: 37.5
JOB LOCATION:
Clemson, SC
APPLICATION DEADLINE:
February 6, 2025 at 11:59pm EST
CLOSING STATEMENT:
Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
PI260093607
