Position #: A00239
Department: Nursing - HSU
Employment Status: Full time (29-40 Hrs)
# of openings: 1
Proposed Salary Range: $31,000.00
Type of Employment: Staff
Location: Arkadelphia, AR - Henderson State University
Closing: 9/26/24
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary:
Responsible for managing the Nursing Department office activities. Provides clerical and communication coordination services for the Nursing Department in various job functions as delegated. Core work
functions are completed by performing the following duties and other duties as directed.
Duties & Responsibilities:
- Serves as Nursing Admission Coordinator for the Nursing Academic Standards Committee:
Creates a database for received applications.
Works closely with Nursing Academic Standards Chair to ensure applicant files are complete and up-to-date and have necessary spreadsheet data reformatted for committee review/decisionmaking.
Evaluates retail sources and prepare informational flyers for new nursing students' purchase of nursing personal use equipment and uniforms. - Management support for the Department of Nursing:
Coordinates new nursing faculty office systems (telephone, computer, computer access, keys) and orients faculty to the physical plant.
Orients new faculty to computer entry for travel requests and reimbursements, HSU forms and policies, bookstore/textbook ordering, and other processes as needed.
Completes travel and reimbursement forms for faculty as needed.
Assists with the coordination of departmental ceremonies.
Coordinates departmental office activities and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Maintain archives of Nursing Department documents for accreditation surveys. - Maintains the departmental budget in coordination with Nursing Academic Officer and deans:
Monitors revenues in departmental accounts.
Receives and prepares monthly expense sheets for the Chief Academic Nursing Officer's signature.
Solicits requests for clinical supply orders, research sources for best prices, complete order process, and documents receipt of supplies. - Marketing and response to public information requests:
Nursing building tours for perspective students
General program information requests via the internet, telephone, and walk-ins .
- Creates, organizes, and maintains databases and file systems for department and student records:
Student admission databases
Reviews nursing student records for completion of immunizations, CPR requirements, Background checks, and Drug Screenings.
Clinical agency contracts
Nursing Building room schedule
Nursing Alumni Database
Nursing Course Syllabi
Nursing Preceptors
Nursing Graduate Survey
Nursing Clinical Agency Satisfaction Survey - Key contact for HSU Department of Nursing and Clinical Agencies:
Initiates clinical agency contracts and assures signatory completion.
Communicates with clinical agencies to ensure annual renewal letters completion.
Monitors and assures currency of clinical agency contracts. -Formats clinical agency lists for required annual reports (ASBN, AACN, NLN).
Researches and assists in the preparation of reports, composes/revises and types routine Nursing Department paperwork (policies, correspondence, publications, notices, contracts, etc.) as directed. - Computes data statistics and compiles aggregate reports for (not an all-inclusive list):
Arkansas State Board of Nursing Report
American Association of Colleges of Nursing/Collegiate Commission on Nursing Education Report
Nursing Scholarships
Sigma Theta Tau, International Nursing Honor Society Reviews and prioritizes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes. - Responsible for Nursing Building physical maintenance:
Key contact for departmental copier, copier supplies, and contact with the copier repair technician.
Maintains departmental physical inventory (equipment, furniture, and simulation laboratory supplies) and composes/completes any associated reports.
Serves as key contact for Simulation Laboratory equipment repair and recall - Oversees and inputs student security codes:
Faculty building access.
Student computer lab access.
Monitors security cameras and camera placements.
Key contact/communication initiator with HSU Physical Plant for building problems, maintenance, and repair.
Knowledge/Skills/Abilities: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle,
or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally
required to stand, walk, reach with hands and arms, climb or balance, and smell.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Quality:
Accuracy. Supports improvement and innovation in the workplace. Demonstrates awareness of and supports Nursing Department and HSU operating goals through participation in quality improvement and departmental activities. Uses feedback to improve performance.
Job Knowledge:
Mastery of the English language and composition. Knowledge of principles of mathematics and statistics. Able to research and analyze technical information and data. Demonstrates ability to learn. Familiarity with current software (Word, Publisher, Excel) and university computer systems. Understands how the job relates to others. Uses resources efficiently.
Problem Solving:
Teamwork. Takes initiative to identify and solve problems. Identifies problems in a timely manner. Analyzes information and develops alternative solutions. Resolves problems early and works well in groups.
Communication:
Establishes and maintains open communications to enhance team effort. Presents a personal and positive model of the Nursing Department and HSU to students, visitors, fellow faculty and staff, and the general public. Verbal and writing ability. Good listening. Keeps others informed.
Initiative:
Makes a continuous effort to identify opportunities to meet/exceed customer needs and expectations. Seeks increased responsibilities. Volunteers readily. Takes individual actions and calculated risks. Asks for help when needed.
Adaptability:
Demonstrates flexibility in response to unexpected changes in work volume, emergencies, staffing, and scheduling. Accepts criticism and feedback. Manages competing demands. Changes the approach or method to best fit the situation.
Judgment:
Makes decisions in timely manner. Exhibits sound, accurate judgment. Supports and explains reasons for decisions.
Cost Consciousness:
Promotes cost effectiveness through the proper use and conservation of supplies and equipment. Identifies cost-saving measures.
Cooperation:
Establishes effective relationships. Looks for opportunities to assist co-workers. Works collaboratively with all HSU departments. Exhibits a positive outlook and pleasant manner. Resolves conflicts.
Dependability:
Fulfills work schedule and commitments. Follows instructions. Takes responsibility for own actions. Commits to doing the best job possible. Keeps attendance and punctuality guidelines.
Safety:
Works in a safe manner. Maintains a safe and clean work environment. Reports needed repairs or potential hazards to the appropriate department as soon as identified. Reports all on-the-job injuries and seeks medical attention as appropriate.
Confidentiality:
Holds in trust the confidences of another. Exhibits behaviors that protect the privacy of HSU students and employees.
General Days/Hours: Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other: Please note: All positions close at 12 AM on the closing date.
Minimum Qualifications: Two-year degree from a college or technical school; one-year related experience and/or training; or equivalent combination of education and experience.
E-Verify Participation Notice:
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
E-Verify Right to Work:
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
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