Overall Role Purpose
Roles that manage buying activities with responsibility depending on country / region scope
• Organise and execute the purchase to pay process ensuring compliance with global, regional and local procedures and policies
• Explore and capture internal demand; handle non-catalogue requests
• Actively drive the use of procurement catalogue
• Build good relationships with suppliers and internal customers
• Oversee and / or involve in the purchasing support roles (example Helpdesk activities)
Purchasing support roles:
• Provide administrative support to operational buying activities
• Assist different day-to-day activities within the purchasing organisation
• Provide 1st level support, consulting and training; interface to 2nd level support
Detailed Role Description:
Serving as Procurement Professionals:
• Execute and ensure procurement processes applying sourcing / purchasing / corporate / Business Partner policies
• Collect and maintain data and / or ensure data quality maintenance and reporting on rates, catalog, supplier data / performance, purchase order admin. • Drive (execute) tactical purchasing process (non-catalog requisitions) and ensure day-to-day / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
• Ensure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase orders
• Catalogue contracts negotiation with suppliers
• Support preparation and monitoring of tenders, negotiations and supplier management
• Enter data into databases or other computerized systems to maintain up-to-date supplier and vendor information; to track purchase and the status of orders and
• Follow-up the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with internal customers
• Generate required reporting, analyze reports and identify catalog improvements.
Dealing with Key Stakeholders / Business Partners:
• Maintain good relationships with suppliers and internal customers in scope
• Provide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcing
• Provide feedback to sourcing in respect of suppliers performance
• Contribute to the successful cooperation between region / country and sourcing community
• Explain facts, policies and practices related to job area
• Support and interact primarily with colleagues of own sub-function
• Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge
Relevant Qualification:
• Completed apprenticeship and / or relevant university degree and / or equivalent experience
Required Experience:
• Min 1-3 years of relevant experience in operational functions and especially in purchasing would be advantageous.
