Operations Support Specialist
- Military veterans preferred
2024-08-30 Constellis
Other
/yr
full-time
employee
Upper Marlboro Maryland 20772 United States
POSITION SUMMARY
The Operations Support Specialist will provide administrative support to the North American Operations Recruiting team. This role will collaborate with Recruiting, Human Resources, and external candidates, to ensure that new hires are set up for their first day with Constellis. This is a hybrid position requiring 2+ days a week in the Upper Marlboro, Maryland office.
RESPONSIBILITIES
Under general supervision, provides administrative support and is responsible for smooth communications between the department/division and customers, suppliers, and other departments/divisions.
Send, receive, and verify the completeness and accuracy of all documentation pertaining to new hires
Assemble new hire packets for orientation and facilitate orientation sessions
Audit personnel documents, update electronic files, maintain databases, documentation, data backups, and the confidentiality of records
Ensure documents are complete, current and stored appropriately and securely
Answer employee questions and incoming calls, provide information on routine inquiries, and take messages/forward callers as appropriate
May perform general clerical duties, including filing, photocopying, faxing, scanning, and mailing
Size applicants for new uniforms, place orders and issue out uniforms
Process invoices for uniforms through vendor systems
Maintain cleanliness and organization in the warehouse
Other duties as assigned
QUALIFICATIONS
HS Diploma required; Bachelor's Degree, preferred
3+ years of administrative experience required
Experience working U.S. Government contracts, preferred
Experience working in a warehouse setting, preferred; ability to lift up to 30lbs
Advanced proficiency with MS Office, preferred
Effective oral and written communication skills with all levels of the organization
Strong organizational skills with the ability to manage time and multiple priorities to completion
Problem-solving skills with an analytical thought process
Ability to adapt to a rapidly changing environment
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.
Medical, Vision & Dental Insurance
Paid Time-Off Program & Company Paid Holidays
401(k) Retirement Plan
Insurance: Basic Life & Supplemental Life
Health & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Personal Development & Learning Opportunities
On-the-job Training, Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
WORKING CONDITIONS
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.
