Corporate Services Assistant - Part Time; Office Manager - Military veterans preferred

Institutional Shareholder Services

Location: Norman, OK, US
Type: Part time
Req ID: JR_7188

Let’s be #BrilliantTogether

Let’s be #BrilliantTogether

Institutional Shareholder Services (ISS) seeks a trustworthy, organized, service-oriented Corporate Services Associate with excellent interpersonal and computer skills to join us in our Norman Office.

In this role, you will support the Americas Corporate Services team in facilities-related and administrative duties, providing office coverage, ensuring the office space is in good order, and prioritizing Corporate Service projects based in Norman, OK, on the OU Campus. You will partner with other Americas Corporate Services team members in setting and upholding office standards and firmwide projects and office coverage throughout the region.

This position requires scheduled core business hours, 8:00-5:00pm on a part-time basis, Monday through Thursday, with the possibility of full-time.

We’ll trust you to

• Be proficient in MS Office Suite, including Outlook email, calendar, and Microsoft Teams.
• Manage projects and office related events.
• Manage maintenance, contracts and scheduling coffee machines, HVAC, printers, etc.
• Keep office organized and stocked with necessary supplies.
• Visitor management and reception – greeting and directing them appropriately.
• Complete Corporate Services tasks associated with onboarding employees.
• Partner with members of the Americas Corporate Services team on special projects and firmwide administrative oversight.
• Assist in arranging video/audio conferencing and materials for meetings globally, including Townhalls, webinars, etc.
• Act as office liaison for facilities and property management and external vendors for office operations.
• Collaborating with HR, IT, and Office Head in supporting the office and local colleagues.

Our dream candidate is/has

• 3-5 years of experience supporting mid to large size office, preferably in Financial Services.
• Bachelor’s degree preferred or equivalent experience.
• Service-oriented.
• Excellent oral and written communication skills with the ability to multi-task.
• Familiar with SharePoint, ServiceNow, and Travel & Expense platform.
• Proficiency in MS Office Suite, including Outlook email, calendar, and Microsoft Teams.
• Ability to work independently and as a part of a team.
• Professional appearance and manner.
• Attention to detail, strong organizational skills, proactive nature.
• Levelheaded and positive demeanor.

We are proud to offer

• Generous paid time off
• Medical, Dental, and Vision
• Career training & professional development
• 401(k) Plan
• FSA and commuter benefit programs
• Parental leave
• And more!

#LI-SY1 #ENTRYLEVEL #CS #F

What you can expect from us

Our people are the moving force behind ISS STOXX. We are dedicated to hiring the best, most talented people in our industry and empowering them with the resources and support to enhance their career, health, financial and personal well-being.

We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We are invested in our people and are working every day to ensure a diverse, equitable, and inclusive workplace.

Let’s empower, collaborate, and inspire one another.

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.

Visit our website: https://www.issgovernance.com

View additional open roles: https://www.issgovernance.com/join-the-iss-team/

We are proud to offer the following featured benefits

• Medical, Dental and Vision – multiple PPO plans to choose from

• 401(k) Plan with a competitive Company Match up to 9% inclusive of Safe Harbor contribution

• FSA and Commuter benefit programs

• Generous Paid Time Off (annualized minimum of 20 days vacation, 11 holidays and separate paid sick leave)

• Flexible Work & Hybrid policies may apply

• Paid Parental Leave

Institutional Shareholder Services Inc. (ISS) is an equal employment opportunity employer and does not discriminate against any employee or applicant because of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements. For more information, please view https://www.dol.gov/agencies/ofccp/posters.

ISS is committed to complying fully with the Americans with Disabilities Act (ADA) and other applicable federal, state, and local laws. ISS is also committed to ensuring equal opportunity in employment for qualified person with disabilities. ISS prohibits discrimination against applicants and employees on the basis of disability as it pertains to the job application and hiring process and other terms and conditions of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact ISS_Careers_Accommodations@issgovernance.com. This email is created exclusively to assist disabled job seekers where disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages sent for other purposes, such as following up on an application or other technical issues not related to a disability, will not receive a response.

ISS Inc. is an equal opportunity employer committed to diversifying its workforce. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, protected veterans or individuals with disabilities, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy/maternity leave), veteran status, or any other characteristic protected by law.

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